Members Club Policy

Table of Contents

  • Purpose and Aims of the Club
  • Club Staff
  • Dress Code
  • Parents Agreement
  • Child Protection
  • Codes of Conduct
  • Weekly Coaching
  • Games
  • Coaching Programme
  • Trialing
  • Complaints
  • Educational Support
  • Medical Support


Purpose and Aims of the Club

Doverhouse Lions Football Club and Academy would like to welcome all the players, parents and staff to the Club and recognise that we all share the great opportunity to be involved in what is a very positive new era of development in youth football.

At the Club we aim to create an environment that both the player and the parents feel comfortable and that provides the necessary support for each player to reach their full potential. It will be structured and have specific aims that the experienced, highly motivated, professional staff will guide the young players toward.

  • Promotes and supports good outcomes in terms of health, development and educational achievement for its players.
  • Enables parents and other members of the players’ family to be as involved as is practicable in a working partnership with the Club.
  • Recognises the significance of ethnic and cultural diversity.
  • Acknowledge its responsibility to set high football & social standards.
  • Expects that all adults having contact with players will provide good models of behaviour, be honest and take the feelings of others into account.
  • Seeks opportunities for celebrating players’ success and recognises achievement, effort and good behaviour.
  • Recognises that good behaviour will be achieved if all those involved in the Club have a clear and mutual understanding of the aims of the Club and if systems of training are implemented efficiently.
  • Provides a disciplined environment where players will work together taking a pride in themselves and their surroundings.

The Club aims to develop:

Players’ outstanding football potential, progressing ultimately to the highest level possible.

  • Through development of both technical and tactical aspects.
  • Through education in the benefits of a healthy lifestyle, fitness and nutrition.

Highest standards in a player’s personal, social and academic activities.

  • Through communication in different situations players’ will learn how to interact with others.
  • The Club’s support will help to enhance and encourage players to reach their full potential.

The level of conduct and self-discipline, which is expected of young footballers / young people.

  • Recognise the value of a disciplined approach, the need for practice and punctuality.
  • Recognising that through the players’ actions he/she is representing not only himself/herself, their friend and family but also Doverhouse Lions Football Club and Academy .

Partnership with parents.

  • By encouraging communication with parents, the coaches, management and committee at Doverhouse Lions Football club and Academy, the players’ will receive all round support

To achieve these aims the club will make the following commitments:

  • It will enlist a dedicated team of committed and focused people whose shared goal is Excellence both on and off the field.
  • It will ensure that by in service training and the distribution of information Club players will be trained in the latest skills and techniques.
  • To provide a co-ordinated, centralised Club coaching and administration structure to create continuity in the development of players.
  • To create comprehensive monitoring programmes covering coaching, mental and physical development, medical and related issues.
  • To refine and update where necessary any Club practices that the monitoring has shown need improvement.
  • To establish player and parent forums to encourage parents to play a supportive role to players progressing through the Club.
  • To provide and maintain access to top quality coaching, matches, and social facilities.

The Club recognises that for any of these aims to be achieved the player must, most importantly, enjoy playing and participating in his/her own development.

It must be acknowledged by all involved at Doverhouse Lions Football Club and Academy that regardless of the input not all players will achieve professional status. Ability and skill are important but sometimes very talented players do not become professional footballers. It is hugely important to the Club that the development of the “whole player” has enabled the individual to succeed in whatever walk of life they eventually choose.


Club Staff

Coaching Staff Requirement

  • Doverhouse Lions Football Club will ensure that all managers and volunteers will be suitably screened in accordance with the Child Protection Act.
  • All coaches will be qualified to a minimum of Junior Team Manager status      ( Level 1 )
  • All coaches must abide by the code of conduct set out by the F. A. Coaches Association.
  • All coaches must be familiar and operate within the FA’s policy on child protection.
  • All coaches participate in service training that is provided.


  • Prepare stimulating appropriate coaching sessions that are well organised, planned and presented with enthusiasm.
  • Ensure safety and well being of all players when training and playing.
  • Maintain high standards of behaviour and appearance and instil this in the players.
  • Encourage development in player’s personality – increase self-confidence, motivation, concentration and communication.
  • Complete periodical assessments (twice during the year).
  • Give feedback to players on a regular basis
  • Promote the positive aspects of sport (e.g. Fair play).
  • Make the learning and development of the players enjoyable.


Dress Code

This is an important aspect because as a member of Doverhouse Lions Football Club the way a player presents themselves not only reflects on the player but also on the club. Consequently players will be expected to adhere to the following:

  • When attending coaching sessions they will be required to wear suitable sportswear and/or a club training uniform supplied .
  • When attending games they will be required to wear a tracksuit and a waterproof jacket (or a club waterproof jacket if supplied)
  • For other occasions such as meetings they will be advised on what is appropriate.

Inappropriate Dress Includes

  • Jeans.
  • Jewellery, earrings, nose rings etc.

Training & Match-day Kit

  • Please ensure that the above listed training kit is worn for all the coaching sessions plus shin pads and appropriate footwear.

Parents Agreement

Parents of players in age groups 16yrs and under please observe the following:


  • Ensure that the players arrive 15 minutes before training
  • Ensure that the players are dressed accordingly to Club code and weather conditions.
  • Inform specific coach, or assistant of any injury or illness.
  • View training sessions from the designated areas. In some cases this may be quite a distance from the activity. This is done in the interest of all the players to maintain an appropriate professional learning environment.

In cases where the designated viewing area is close to the session, parents are asked not to give additional advice to the players while the coach is working.


  • Ensure that players arrive at the requested time.
  • Notify the Coach, Manager or Assistant of any injuries or illness.
  • Notify Coach if player is unable to attend through injury or illness.
  • Ensure players adhere to club dress code.
  • View the game from the designated area.
  • Only offer comments of encouragement.
  • Applaud good play from both teams.
  • Not dispute the official’s decisions.
  • Be courteous to all other spectators


Child Protection

Doverhouse Lions Football Club and Academy acknowledges, and accepts, as its main responsibility, the well-being and safety of those children and young persons who are trailing or who are registered at the Club.

It does so in the belief that placing their welfare at the centre of its concerns provides a solid foundation for the development of the young players of the future and for effective Child Protection practice.

Identification and Referral of Child Abuse

The protection of children is the proper concern of everyone in a position to help. All coaches and volunteers at the Club, who are involved with children and young players, have been made aware of how to recognise child abuse and make appropriate referrals to the designated person.

Parents can support the players and staff by acknowledging issues of Child Protection.

  • By bringing any issues to Club staffs’ attention.
  • By staying out of the players changing area.
  • By notifying the Club of any inappropriate behaviour from spectators.
  • By refraining from putting additional emotional pressures on players with regard to their performance.

Weekly Coaching Sessions

  • Players are to arrive at least 15 minutes prior to session starting. It is important that players do not miss warm up or the session brief.
  • Players need to adhere to the dress code
  • No chewing gum
  • Players need to train in any kit provided by Doverhouse Lions.
  • Trialists need to provide their own training kit
  • Please try and inform the Coach if a player is unable to attend the coaching sessions at least a day before the session, (except in the case of an emergency).
  • Please notify the Coach of any future absences.
  • Report any injuries, no matter how small, or illness etc.
  • Participate fully in warm ups and cool downs before and after training.
  • Eat appropriate food prior to and after training session i.e. carbohydrate.
  • Make sure that relaxation is part of a weekly schedule to allow the body to recover.
  • Make sure players see the coach after the training session to receive any messages before leaving.
  • Players are welcome to highlight any problems they are experiencing prior to or after a training session.



The games are a vital component of the learning process. It must be stressed that as a result the role of these matches is as a part of the development programme in which the result is not of primary importance. Players may be asked to play in different positions. There is always a reason the coach has done this. If you are unsure of anything please ask.

Please remember all of Doverhouse Lion���s players are valued. In the interest of the young players development there are a limited number of games they can play in a season. Too many games can lead to problems such as over use injuries, mental and physical fatigue, and lack of time to participate in academic and social pursuits

Match Days

  • Players need to sleep well the night before a game. Late nights will not help performance the next day.
  • Players need to prepare with regard to diet during the week building up to a large carbohydrate meal the night before the game.
  • Players must make sure they arrive at the agreed venue at the right time.
  • For away fixtures players and parents will receive a map of the venue during the week prior to the game.
  • Players must adhere to dress code.
  • Any injuries or illness are reported.
  • If players are unable to attend due to injury or illness, either the coach or a Club official is notified as soon as possible.
  • Player is responsible for having clean boots, shin pads towel etc.
  • Adhere to the rules and guidelines for Club players.
  • Players must make sure they warm up fully before a game. Substitutes should keep themselves warm and stretched throughout the game.
  • Players should make sure they warm down after the game. This is the start of your next session. Win, lose or draw this must be done correctly.


Coaching Programme

The coaching programme will be tailored to the particular needs and level of development of that age group. There will be common areas that will be important to practice throughout a player’s development. With the young players it is important to make sure they have a solid foundation in techniques. Great emphasis will be given to:

  • quality passing
  • good first touch
  • developing two footed players
  • creating space
  • turning and dribbling
  • being comfortable on the ball
  • support play
  • shooting
  • heading

As the player develops, these aspects are no less important but the emphasis then goes to performing these techniques in competitive team situations. Here speed, strength, communication and decision making are all factors in the execution of the technique. Players will also be coached in the specifics of their role or position when they or their team have possession and when their direct opponent or member of the opposing team is in possession.

Goalkeeping is a specialist area and will be treated accordingly but will have a similar logical progression in the learning process.

Coaches will also provide football specific fitness training that will be appropriate to the age group. As the players progress they will also need to address the psychological aspects that accompany performance. These include concentration, motivation, self- confidence, desire, and commitment. These aspects are crucial to performing well on a consistent basis therefore both the player and the coach will want to enhance these areas.



The Club recognises that one off trials can be ineffective as an accurate indicator for a players development potential. Therefore the Club will be attempting to optimise conditions to make any trial as meaningful as possible.

Within this framework the Club will not be holding one off trials as this is not conducive to success. A trial period will range from two to six weeks to allow the players to acclimatise to their environment, feel comfortable, and therefore have the opportunity to perform to the best of their ability.



  • All potential trialists will be invited down by means of a letter from the relevant age group Manager. The trialist must produce this letter on arrival at the Club. Once this has been done the trialist will be introduced to his/her coach and given a copy of this manual.
  • Each player will be assessed on his/her all round ability to learn, technical ability, potential, and personality.
  • Once the coach has made a decision, he/she and another member of the coaching staff will meet with both the player and his/her parents. If the player is to be registered with the Club an appointment will be set up for the player to sign in the presence of his/her parents at a convenient time (normally prior to a coaching session).
  • If the player is not going to be registered at the Club at this period in time, the player and his/her parents will meet with the coach and another member of coaching staff and be given feedback. This will be verbal feedback accompanied with a copy of the assessment form highlighting the areas to improve in.



Experience confirms the importance of apparently small matters needing to be taken seriously, listened to and addressed. A recurring pattern of ‘minor’ complaints could indicate deep-seated problems that need to be addressed. All coaches and volunteers at the Club, who are involved with children and young persons will take complaints seriously and report them to the designated person. Players will have direct access to the designated person and complaints will always be acknowledge and logged.

Grievance Procedure (more detail below)

At Doverhouse Lions Football Club and Academy we aim to do things well. One of the ways in which we can achieve this is by listening and responding to the views of players and parents at our football Club.

If you are not happy with anything that happens and it’s to do with the Club, please let us know straight away.

How to Make a Complaint

You can make a complaint about any area of our Club’s work. Speak to the Club Secretary (Anita Russell) and/or the Club Mentor (Kirsty Leroux) about your concerns. Try to be clear about the problem and be as calm as you can about it. If you are not happy with the explanation you receive, or feel that you cannot talk about it, make your complaint in writing to Eddie Leroux. Try to be as clear as you can in the letter about the problem and say how you feel it should be dealt with.

What We Will Do

We will deal with your complaint as quickly as possible. We will aim to send a full reply within two weeks of receiving your letter. If we are unable to do so, for example because we are carrying out an investigation we will tell you when you can expect a full reply.

If we have done something wrong or made a mistake we will apologise. We will tell you what went wrong and how we are putting it right.

If You Want to Take the Matter Further

The work at the Club is monitored by the London FA. If you are not satisfied with our response to your complaint, or feel that you cannot mention it to us, you can tell them. They will look into the matter and reply to you.


Complaints / Grievance Procedure

In the event that any member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Codes of Conduct have been broken, they should follow the procedures below.


1)     In the first instance they should report the matter to the Team Manager to seek a satisfactory solution.


2)     If this is not forthcoming or the incident / situation does not allow for this course of action and / or agreement cannot be reached they should report the matter to the Club Secretary or if he/she is not available within 48hrs, to another member of the Committee.


Your report should include:


  • Details of what, when, and where the occurrence took place.
  • Any witness statement and names.
  • Names of any others who have been treated in a similar way.
  • Details of any former complaints made about the incident, date, when and to whom it was made.
  • A preference for a solution to the incident.


The Club���s Management Committee will sit for any hearings that are requested.


The Club’s Management Committee will have the power to:


  • Warn as to future conduct
  • Suspend from membership
  • Remove from membership any person found to have broken the Club’s Policies or Codes of Conduct



It is the responsibility of all Club Officials, Managers and Coaches to ensure the Rules, Policies and Guidelines laid down by the Club are adhered to. Should anyone witness behaviour or activities contravening any of the aforementioned then the incident should be reported to an appropriate person at the earliest opportunity.



Educational Support

The Club recognises that the importance of Academic Schooling as being vital to the development of the ‘whole player. This will not be compromised by the focus placed on his/her technical development. It is vital that players and parent understand that highest attainment level in schooling and education rate more important that playing soccer for Doverhouse Lions. The Club will provide every bit of support to this policy it can.


Medical Support

Doverhouse Lions Football Club recognises the extreme importance in maintaining the medical health and welfare of each of the players.

Qualified 1st Aiders will be present during home matches and training times. When appropriate, cover will also be available from a First Aid qualified staff member who will be responsible for assessing injuries occurring during training sessions and at matches. They will have a list of appropriate local medics available on to call with regards to any major injuries that may occur.